Glossar

Vergabe- Glossar.

Ein Nachschlagewerk zu den wichtigsten Begriffen, Konzepten und Abkürzungen im europäischen öffentlichen Vergabewesen.

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Above-Threshold Procurement

Procurement contracts whose estimated value exceeds the EU-defined thresholds, requiring publication on TED (Tenders Electronic Daily) and compliance with the full EU Procurement Directives.

Award Criteria

The criteria used by a contracting authority to evaluate tenders and select the winning bid. Common approaches include lowest price and MEAT (Most Economically Advantageous Tender).

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Below-Threshold Procurement

Contracts below the EU financial thresholds that are governed by national procurement rules rather than the full EU Directives. These are typically published only on national portals.

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Contracting Authority

A public-sector body or entity that is subject to procurement regulations and required to follow formal tendering procedures when purchasing goods, services, or works.

CPV Code (Common Procurement Vocabulary)

A standardized EU classification system that assigns numerical codes to categories of goods, services, and works. Used to categorize and search for procurement opportunities across all EU portals.

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Dynamic Purchasing System (DPS)

An electronic procurement process open to any supplier that meets the selection criteria throughout its duration. Similar to a framework agreement but allows new entrants at any time.

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eForms

The EU's mandatory standard for publishing procurement notices on TED, replacing legacy Standard Forms. Defines a structured data format covering all notice types.

eNotice

A digital procurement notice published electronically on TED or a national portal. Since October 2023, all above-threshold EU notices must use the eForms standard.

ESPD (European Single Procurement Document)

A self-declaration form used in EU procurement that allows suppliers to demonstrate eligibility without submitting full documentation upfront. Simplifies the qualification stage for cross-border bidding.

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Framework Agreement

A pre-established agreement with one or more suppliers that sets the terms (prices, quantities, conditions) for future call-off contracts over a defined period, typically up to four years.

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ITT (Invitation to Tender)

A formal request issued by a contracting authority inviting suppliers to submit bids for a specific contract. Typically includes technical specifications, evaluation criteria, and submission deadlines.

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Lot

A subdivision of a procurement contract into smaller parts, each of which can be bid on separately. Contracting authorities are encouraged to divide large contracts into lots to increase SME participation.

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MEAT (Most Economically Advantageous Tender)

An award criterion that evaluates tenders based on a combination of quality and price factors, rather than lowest price alone. May include criteria like technical merit, delivery time, and environmental performance.

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NUTS Code

Nomenclature of Territorial Units for Statistics — a geographic classification system used in EU procurement to specify the location where a contract will be performed. Ranges from NUTS 0 (country) to NUTS 3 (small region).

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OJEU (Official Journal of the European Union)

The official gazette of the EU where above-threshold procurement notices are published. The Supplement to the OJEU (known as TED) is the dedicated procurement section.

Open Procedure

The most common EU procurement procedure where any interested supplier can submit a tender. There is no pre-qualification stage — all tenders are evaluated directly against the published criteria.

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PIN (Prior Information Notice)

An advance notice published by a contracting authority to inform the market about upcoming procurement opportunities. Can be used to reduce minimum tender deadlines.

Procurement Pipeline

The sequence of stages a tender opportunity moves through: notice publication, tender preparation, submission, evaluation, award, and contract execution.

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Restricted Procedure

A two-stage procurement procedure where suppliers first submit expressions of interest, then only those shortlisted by the authority are invited to submit full tenders.

RFI (Request for Information)

A preliminary inquiry issued to the market to gather information about available solutions, capabilities, and pricing before launching a formal procurement process.

RFP (Request for Proposal)

A document issued by a contracting authority requesting detailed proposals from suppliers, typically for complex services or solutions where the approach is as important as the price.

RFQ (Request for Quotation)

A request for suppliers to provide a price quote for clearly defined goods or services. Simpler than an RFP, typically used for lower-value or standardized purchases.

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Selection Criteria

Minimum requirements that suppliers must meet to be considered for a contract, covering financial standing, technical capacity, and professional qualifications. Distinct from award criteria.

SME (Small and Medium-Sized Enterprise)

Companies with fewer than 250 employees and annual turnover not exceeding EUR 50 million. EU procurement policy actively encourages SME access through lot division and simplified procedures.

Sub-Threshold Procurement

See Below-Threshold Procurement. Contracts below EU financial thresholds that follow national rather than EU-wide procurement rules.

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TED (Tenders Electronic Daily)

The online portal of the OJEU Supplement where all above-threshold EU procurement notices are published. Covers contract notices, award notices, and prior information notices across all 27 member states.

Tender Notice (Contract Notice)

The formal publication announcing a procurement opportunity, including details of the required goods, services, or works, qualification requirements, evaluation criteria, and submission deadlines.

Threshold Values

Financial limits set by the European Commission (revised every two years) that determine whether a procurement must follow full EU Directive procedures. Current thresholds vary by contract type and contracting authority.

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Viability Score

A TenderRadar-specific metric that uses AI to assess how well a procurement opportunity matches a company's capabilities, capacity, and strategic fit, expressed as a percentage.

Voluntary Ex-Ante Transparency (VEAT) Notice

A notice published by a contracting authority to announce its intention to award a contract without a competitive procedure, providing transparency and a brief standstill period before the award.

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